Anith Vishwanath
Product Designer

Unblocking meeting ingestion for Conversational Intelligence

Fixing the silent failure that broke user trust.

Year
2025
Company
Highspot
Role
Lead Product Designer
Timeline
6 months
Platform
Web
Team
1 PM, 1 Designer, 5 Engineers
Meeting ingestion onboarding wizard with per-step integration status
Onboarding wizard with status at each step.

Problem

Meeting ingestion is how meeting recordings from platforms like Zoom and Microsoft Teams flow into Highspot. It is the foundation of Conversational Intelligence. If a rep's Zoom or Teams account isn't linked, nothing after it turns on: no coaching, no insights, no deal workflows.

When an account wasn't linked, the product just sat there. Reps saw a blank screen with no status and no next step. They figured it was broken and quit setup. The system already knew the account was unlinked. The screen never said so. Trust eroded, and activation stalled.

Conceptual diagram: static null state with no meetings yet, then proactive workflow showing Zoom not linked with Link Account
Concept: silent empty state vs surfacing connection status.

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